Samples & Sample Room

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Before we arrive, please have your samples ready in your sampling area. We’d appreciate you reserving additional space for our lab staff to place their sampling kit.

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Employee Presence

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Please ensure that an employee from your distribution company is present at all times during the sampling process. During the sampling process, distributors MUST NOT assist the lab staff by touching products or lab sampling equipment.

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Video Recording

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It is the distributor’s responsibility to video record the entirety of the sampling process. If possible, please be clear and state at the beginning of the video the sample batch number and the testing lab (Verity Analytics), date, time, and testing service. Our lab staff will also enter the batch number per test into our LIMS system before the sampling. Video recordings must be saved on file for 90 days. Video recording will end when lab staff has packed all samples into their sampling kit.

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Representative Samples

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Per state regulations, the lab staff will be required to obtain representative samples for each California compliance test, depending on the batch size. Please refer to the online portal sample submission for your sample requirements. The quantity needed will auto-populate when you submit your sample request. You may also refer to the sample size requirements listed below for the amount needed per product per batch size.

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Forms (Shipping Manifest/Chain of Custody/Sample Field Log)

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Please provide the lab staff with a signed and completed shipping manifest through our online LIMS portal. All forms must be signed by both parties and include all relevant information, including but not limited to: license number, sample identifier, batch number, and cultivator/manufacturer name. The lab staff will also provide a copy of our Chain of Custody and Sample Field Log for you to fill out on a Verity Analytics iPad through our LIMS portal. A copy of this paperwork will always be attainable through your online profile on our LIMS portal as a downloadable PDF.

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Certificate of Analysis (COA)

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Our state-of-the-art LIMS technology allows test results to be published as the tests are completed in real-time. Upon passing state requirements, we will provide you with  a COA that indicates your product is ready for sale in dispensaries. Should your test fail regulatory compliance testing, all products must be quarantined at the distribution center with a clearly identifiable batch number. A remediation action plan must be established with the California Department of Public Health should you wish to retest your products. Otherwise, the product must be destroyed. A copy of your product’s images will also be available in your profile and will easily upload to Weed Maps, your website, or other social media platforms.

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Re-testing

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Under state requirements, we may only re-test from the same sample batch twice after the sample batch has been remediated per the BCC guidelines. A remediation corrective action plan must be sent to the California Department of Public Health (CDPH), and upon approval, we will devise a remediation plan. Upon remediation, we will send the lab staff to re-sample and re-test the remediated batch products. The same price applies for re-testing unless discussed or negotiated upon with your account manager.